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Planning and prioritizing using time management matrix


This is how the time management matrix came into existence. Dwight Eisenhower, the 34th President of the United States was a general of US army and he had to make tough decisions continuously about which of the many tasks he should focus on each day. He invented the urgent important matrix. Later on Steven Covey used this matrix in his book 7 habits of highly effective people.

In this matrix, there are two main criteria – urgency and importance on which you evaluate tasks. Urgent activities require immediate attention; important ones contribute to your mission and goals.

You will want to focus most of your energy on activities that are important but not urgent. This matrix is divided in 4 quadrants.

Quadrant 1: Urgent & Important

Quadrant 2: Not Urgent & Important

Quadrant 3: Urgent & Not Important

Quadrant 4: Not Urgent & Not Important

Few examples of tasks in 4 quadrants are shown below.

In my next article, I will share strategies for personal productivity improvement!

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